Frequently asked questions

The Fund addresses Ukraine’s urgent needs to restore and modernise its transport infrastructure across all modes, by providing grant financing for small and medium-sized projects. It is a neutral, transparent, donor-co-ordinated platform that complements, and co-ordinates closely with, existing international mechanisms supporting Ukraine’s transport sector.

The Fund was developed under the leadership of Canada, Lithuania, Sweden and Ukraine, with co-ordination provided by the ITF Secretariat. Denmark, Estonia, Germany, Norway and the United Kingdom have also signed the Joint Declaration. Contributions totalling €9.4 million have been pledged by Estonia, Germany, Lithuania, Norway and Sweden.

Small and medium-sized civilian transport projects proposed by the Government of Ukraine, such as electronic queue systems at border crossings, refurbished locomotives, rapid-response vehicles to repair rail infrastructure after attacks, road safety equipment such as truck weighing stations, safe roadside rest areas, and intelligent transport systems for intercity routes.

The scope is defined by the gap the Fund addresses rather than by a financial ceiling: discrete equipment, works and services that are too small or too urgent for the pipelines of international financial institutions. Projects on Ukraine’s current list range from €150,000 to €16 million, with most between €0.5 million and €3 million.

Framework programmes such as the World Bank’s RELINC project are essential to long-term recovery, but they are built around larger investments. The Fund is entirely grant-financed, covers all transport modes, and can move from an approved request to a signed contract within two to four months, offering a turnkey procurement solution with no cash transfers to Ukrainian beneficiaries.

Ukraine’s Ministry for Recovery, Infrastructure and Transport is the single point of entry. It consolidates and ranks needs from transport operators across the sector, presents them to the Management Committee, and updates the list as circumstances change. Non-earmarked funds are allocated according to Ukraine’s ranking; earmarked funds are allocated within the conditions set by the donor.

The Ministry confirms that the needs it submits are not being pursued through other channels. Before each funding decision, the Secretariat consults focal points at the international financial institutions, the European Commission and the Ukraine Donor Platform. Once procurement begins, CPMA confirms requirements with the beneficiary. All projects are recorded in Ukraine’s public investment registry, the DREAM platform.

A country signs a Note of Joining, after which the Management Committee votes on its admission. It then concludes a contribution arrangement with CPMA and, for financial contributions, transfers funds in euros to the Fund’s account. Contributions can be earmarked or left to the Committee to allocate, and can also take the form of in-kind or training contributions. Donors may take a voting or observer seat on the Management Committee and receive annual audited reports. To find out more, write to info@ukrainetransport.org.

No funds are transferred to Ukrainian entities: CPMA pays suppliers directly against verified invoices. Each tender is run by a dedicated procurement commission whose members sign declarations of impartiality and confidentiality; CPMA works with Lithuania’s Financial Crime Investigation Service and Special Investigation Service; every supplier is screened for sanctions and beneficial ownership; and the Fund is subject to independent external audit. EU standards apply to procurement.

Deliveries are inspected jointly by CPMA, the beneficiary and the supplier, and confirmed through a transfer-acceptance act. The asset is then recorded in the DREAM platform, with CPMA’s Kyiv branch supporting verification on the ground. At the Management Committee’s request, ex-post checks can verify the use and condition of procured assets.

A small, predetermined share of each contribution covers the procurement and administrative work of CPMA and the ITF Secretariat, in line with standard EU practice. Any part not spent on Fund activities is returned to the Fund. The fee schedule is available to prospective donors on request.

Procurement funded by the Fund is carried out exclusively by CPMA, under procurement rules based on equal treatment, non-discrimination, transparency and impartiality. Suppliers should follow CPMA’s procurement announcements.